Other: Choose whether to get a notification when someone in your Outlook contacts joins Teams.Ĭlick the “Edit” button next to each item and choose your notification options.People: Set up notifications to find out when specific individuals become available or go offline.Meetings: Notifications for when a meeting starts, or when someone posts in a meeting chat.Chat: Covers notifications for mentions, replies, and reaction in chat messages (that’s direct messages between you and someone else, not general messages in the Posts tab of a channel).The remaining four options deal with specific areas of Teams. Once you’ve finished changing the dropdowns, click “Back To Settings.” But you probably want at least “Only show in feed” for “Replies to conversations I started.”
“All New Posts” is off by default and that makes sense unless you’re monitoring a channel for a reason. You may want to choose different values for different dropdowns here. “Personal doesn’t have this option, because Teams won’t let you turn off alerts entirely for mentions. Off: Don’t show the toast popup and don’t mark the channel with an icon.Only show in feed: Mark the channel with an icon.Banner and feed: Show the “toast” popup, and also mark the channel with an icon.This will open up the individual settings that cover all teams and channels.Īll of the dropdowns (except “Personal have three options: That’s far from ideal, so instead choose “Custom.” For example, does “Mentions and Replies” alert you to reactions? It’s not obvious. It’s not absolutely clear what the first two options will cover and what they won’t. The next section, “Teams and Channels,” covers messages in the standard “Posts” tab in every channel. Turn it off here and get your peace and quiet back. Play sound for notifications: Nothing breaks your concentration quite like a loud “ding” going off in your headphones, and whilst the Teams notification isn’t the most irritating alert noise, it’s still annoying.These are distracting at best, and they get in the way when you’re trying to type messages in Teams, so turn them off. Show message preview: Whether or not a “toast” popup (the notifications that pop up in the bottom right of the screen) showing a preview of messages you’ve received is displayed.This can be set to “Off” entirely if you don’t want to be bombarded with emails, or at best “Daily,” so you only get one email a day. Missed activity emails: The frequency of emails sent to you when you miss a chat message, channel mention, or anything else worthy of an alert.Let’s start at the top and work our way down.Īt the top of the Notifications are three options, all of which can be turned off: This is where you can customize all of your notification settings. You can also change notifications for specific conversations and chats, or change notifications for specific periods of time.
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RELATED: How to Turn Off or Customize New Email Alerts in Outlookįortunately, you can change all of these settings and make Teams alerts as loud or as quiet as you like, and it’s easy to do. You should decide what’s worthy of breaking your concentration, not your software. Getting pulled out of your focused zone by an alert telling you that Geoff from Accounts has just come online is really not helpful or productive. If you work somewhere that uses Microsoft Teams a lot, this can become a barrage of alerts that constantly interrupt you with information that you don’t need to know. And if you miss any of that, it will send you a missed activity email. It will do this by adding a number to the Teams icon on the taskbar, making that same icon flash, playing a noise, and popping up a banner notification in the bottom-left corner of your screen.
Teams will provide notifications about chats, meetings, direct messages, mentions, other people’s status, and even when someone you know joins your team. Here’s how to turn off or customize Microsoft Teams notification. Microsoft Teams does a great job of informing you about new messages and other activity, but it can get a bit overwhelming if you’re in lots of teams.
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